Reimbursement Policy

The following policy was passed by the Board of New England Swimming at its meeting on November 17, 2008.

[ Download Reimbursement Request Form (Adobe PDF) ]

ATHLETE REIMBURSEMENT POLICY:

A New England Swimming registered swimmer who meets the eligibility requirements and who qualifies for and swims in an individual event at one or more of the meets listed below, will be reimbursed by New England Swimming up to the maximum dollar amount listed.

The maximum reimbursement per swimmer will be as follows:
2008 Short Course National Championships (Dec. 2008, Atlanta GA)	$400
2008 Short Course Junior National Championships (Dec. 2008, Austin TX)	$300
2009 National Championships (World Championship Trials) (July 2009, Indianapolis IN)	$800
2009 US Open (Aug. 2009, Federal Way WA)	$700
2009 Speedo Junior Nationals (Aug. 2009, Federal Way WA)	$500
2009 Open Water World Championship Trials (July 2009, Ft. Myers FL)	$300

If a swimmer competes in two meets which are held consecutively in the same vicinity, the swimmer may be reimbursed the full amount for one of the meets and no more than 50% for the second meet.

ELIGIBILITY:

To be eligible for reimbursement, an athlete must have been registered in New England Swimming and have competed in a New England Swimming calendar meet at least six months prior to the meet for which reimbursement has been requested.

During the short course season, September 1, 2008 through April 31, 2009, a swimmer must fully participate in three New England Swimming calendar meets to be eligible for reimbursement. During the long course season, May 1, 2009 through August 31, 2009, a swimmer must fully participate in two New England Swimming calendar meets to be eligible for reimbursement. As an option, swimmers may fully participate in a total of five New England Swimming calendar meets during the period of September 1, 2008 through August 31, 2009 to be eligible for reimbursement. Full participation in the New England Senior Championship will count as two calendar meets. “Full participation” means participation in all or at least two days of competition and at least one individual event at each day of participation.

A swimmer, parent/guardian, or club must request the reimbursement within eight weeks of the meet. All reimbursement checks will be sent to the athletes. The request must include receipts (plane ticket, hotel, etc.) to equal or exceed the amount of the requested reimbursement. If the required number of meets has not been met at the time that the request is submitted, the updated meet list must be sent to the office as soon as this requirement has been met. Incomplete requests will be returned.

WAIVERS:

There will be no waivers.