Shawmut Aquatic Club
Ground Hog Classic
February 1-3, 2008
Sanctioned by NE Swimming # NE-08-11
Entry Cover Page (Adobe PDF)
Hy-Tek Events File for Team Manager
Results (Adobe PDF)
Hy-Tek CL2 File for Team Manager (no time trials)
Hy-Tek CL2 File for Team Manager (time trials only)
Meet Director:
Meet Referee: Michael Harrison (m_harrison1@comcast.net, 508-429-2131)
Entry Chairperson: Matt Craven (matthewcraven316@hotmail.com, 508-446-0437)
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive positive check-in sheets for all sessions at the beginning of the meet in coaches’ packets. The check-in sheet for each session must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck and delivered to officials and coaches as they become available. The 1000 and 1650 freestyle events will be swum fast-to-slow, alternating heats of women and men.
SITE: The Competition Pool is a 6-lane,
25-yard pool with non-turbulent lane lines. There is a fully automatic,
electronic timing system with touch pads at the finish end of the pool with
single-line electronic display. There are no touchpads
at the turn end of the pool. The finish end of the pool is 11 feet deep; the
turn end of the pool is 4 feet deep. Spectator seating is for
approximately 300. The pool is located is located at 750 Winter Street,
COURSE: Short course yards (25 yards).
EVENTS and SESSIONS: See attached list.
ELIGIBILITY: All contestants must be 2008 USA
Swimming registered athletes. All swimmers must be registered before the
entry is submitted. Teams that enter
unregistered swimmers will be subject to a fine of $100 per unregistered
swimmer.
ENTRY INFORMATION: 75% of entries will be
reserved and 25% will be open lottery. Entries will be accepted on and after
January 2, 2008. Entries received before January 2, 2008 will be
considered received on January 2, 2008. Entries must be received no later
than 5 PM, January 6, 2008. Make checks payable to “Shawmut Aquatic
Club”. Mail completed forms (including signed entry cover page and
waiver) and payment to the entry chairperson: Matthew Craven, PO BOX 318,
Hopkinton, MA 01748. All entries must be typed
or printed legibly, and must use full names and registration numbers from USA
Swimming registration. All entries must include a completed and signed
entry cover sheet and waiver. No deck entries will be accepted. No
refunds will be given for entries that are accepted, or for entries that are
rejected due to improper entry. Any swimmer who is entered with incorrect
swimmer information, or an incorrect or no ID, will be scratched from the meet
until corrections are made per the New England Swimming policy.
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at ccreuter@aol.com. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days, excluding Sundays and holidays, of receipt of the email entry. If payment is received within four (4) days, excluding Sundays and holidays, of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days, excluding Sundays and holidays, after the email entry, the payment receipt date will be considered the date of entry.
ENTRY LIMITS: Athletes may enter and swim in a maximum of five (5) events per day. Swimmers will be limited to one (1) event for the Friday and Saturday evening sessions. Please be advised that the Saturday night event is considered part of the five (5) event per day limit.
ENTRY TIME UPATES: Entry times may be updated until 7 days prior to the first day of the meet. No new entries will be accepted after the January 6, 2008 entry deadline. Entry time updates should be sent via email to the entry chairperson at matthewcraven316@hotmail.com . Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries: $4 for individual
events less than 400 yards in length, and $5.00 for
distance events (400 yards and longer).
Non-electronic entries: $4.50 for individual events less than 400 yards
in length and $5.50 for distance events (400 yards and longer).
SWIMMER PARTICIPATION FEE: $2 per swimmer
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. Meter times must be converted to yard times. Entries with “NO TIME” will be rejected.
ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt and time. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. This meet will follow the 75/25 process outlined by NE Swimming policy. The host team will guarantee up to 75% of the entries for selected teams (including host team). If the meet becomes oversubscribed for the remaining 25% of the entries, then a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have their entry fee returned within four days of being cut. The meet director reserves the right to cut the following events by time: 400 IM, 500 Free, 1000 Free and 1650 Free.
RELAYS: There will be no relay events.
PROGRAMS: $2.00 per session or $5.00 for complete meet program.
ADMISSION: $1.00 per session.
WARMUPS: The pool will open for warm-ups at least one hour before the beginning of each session. The pool will close ten minutes before the beginning of each session. Teams will be assigned warm-up lanes and time slots after all entries are received.
SAFETY:
RULES: 2008 USA Swimming rules will govern all
competition. Decisions by the meet
referee will be final unless a written protest is lodged within 30 minutes of
the heat swum. All events will be swum as timed finals. Swimmers must provide their own counters and timers for the 1000 and
1650 freestyle events.
TIME TRIALS: Time trials will be offered at the discretion of the meet referee if time allows. Time trials are $5.00 for individual events and $10.00 for relays.
DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: The meet will not be scored.
AWARDS: Ribbons will be awarded to the top six finishers in each individual event.
FOOD: A concession stand will be in operation for the duration of the meet.
EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.
MISCELLANEOUS: Shawmut Aquatic Club assumes no responsibility for lost or stolen property. Pets of any kind and smoking are not permitted within the facility.
PARKING: There is ample parking available in the parking lot adjacent to the Keefe Tech Pool.
DIRECTIONS: From Rt. 128 take Rt. 9 west toward
From the West, using either the Mass Pike
or Rt. 9. Upon exiting the Mass Pike at exit 12,
LODGING: The following hotels and motels are in the area:
Will add later new hotels being built.
Special Instructions: