THE EIGHTEENTH ANNUAL
December 18 & 19, 2004
SANCTIONED
BY NE SWIMMING - #NE-04-56
Entry
Cover Page
Hy-Tek
Events File for Team Manager
Meet
Directors:
Barbara Eastman (exeterswim.org 603-778-9086)
Meet
Referee:
Maryanne Lustgraaf (mlustgraaf@comcast.net 603-343-1099)
Entry
Chairperson:
Dawn Ebbetts (poipl@comcast.net
603-778-9391)
MEET
FORMAT: The
meet will be swum as timed-finals. Each
session will be seeded by computer based on positive check-in at the beginning
of each session. Coaches will receive a
positive check-in sheet before each session, which must be returned no later
than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool
deck. Coaches will be able to pick up heat sheets for each event at the pool
office.
SITE:
COURSE: Short course yards (25
yards).
EVENTS
and SESSIONS:
See attached list.
ELIGIBILITY: All contestants must be
2004 or 2005 USA Swimming registered athletes.
All swimmers must be registered before the entry is submitted. Teams that enter unregistered swimmers will
be subject to a fine of $100.00 per unregistered swimmer.
ENTRY
INFORMATION:
Entries will be accepted on and after November 1, 2004. Entries received before November 1, 2004 will
be considered received on November 1, 2004.
Entries must be received no later than December 1, 2004. Make checks payable to “Exeter Swim
Team”. Mail completed forms (including
signed entry cover page and waiver) and payment to the entry chairperson: Dawn
Ebbetts,
ELECTRONIC
ENTRIES:
Electronic entries (such as from Hy-Tek Team Manager or other team management
software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to
the entry chairperson at poipl@comcast.net.
Please check that your team name, address, and contact information are
listed correctly in this file. For email
entries, payment and hardcopy of the entry (including signed entry cover page
and waiver) must be received within four (4) days of receipt of the email
entry. If payment is received within
four (4) days of the email entry, the email receipt date will be considered the
date of entry. If payment is received
more than four (4) days after the email entry, the payment receipt date will be
considered the date of entry.
ENTRY
TIME UPATES:
Entry times may be updated until 7 days prior to the first day of the meet
. No new entries will be accepted after
the December 3, 2004 entry deadline.
Entry time updates should be sent via email to the entry chairperson at
poipl@comcast.net. Entry time updates must be sent as Hy-Tek format CL2 files
with updated times. (New entries will be
automatically excluded.)
ENTRY
LIMITS:
Athletes may enter and swim in a maximum of 5 events per day.
ENTRY
FEES:
Electronic entries: $3.50 for individual events. Non-electronic entries: $4.00 for individual
events.
ENTRY TIMES: All entries must be specified in short-course yard
(25-yard pool) times. Meter times must
be converted to yard times. If any
swimmer has a "no time" for an event, an approximate time should be
given so that we can seed the swimmer in competition that closely approximates
the swimmer's level of proficiency. Any
"no time" entries will be seeded alphabetically and swum in the first
heat.
ENTRY
CUTS: Entry
cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been
accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random
selection of those entries received on the date the meet becomes oversubscribed
will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have
their entry fee returned within four days of being cut.
25-YARD
EVENTS:
25-yard events will start at the starting blocks and finish at the turn end of
the pool. There are no touchpads at the turn end of the pool.
PROGRAMS: $3.00 per session.
ADMISSION: Free
WARMUPS:
The pool will open for warm-ups one-hour before the beginning of each
session. The pool will close five
minutes before the beginning of each session.
Teams will be assigned warm-up lanes after all entries are received.
SAFETY:
1. Diving will be
prohibited during warm-ups except in specifically announced one-way sprint
lanes. There will be no diving in the
warm-up and warm-down areas at any time.
2.
No shaving is permitted at the
competition site
3.
No glass containers are permitted within
the facility.
4.
Swimmers must be under the supervision of
a coach. If a swimmer arrives at the
meet without a coach, the swimmer should notify the referee before he/she
warm-ups. The referee will assign the
swimmer to a registered coach for warm-ups.
5. No camera
cell phones are permitted in the locker rooms.
RULES: 2004 USA Swimming rules
will govern all competition. Decisions
by the meet referee will be final unless a written protest is lodged within 30
minutes of the heat swum.
DECK
ACCESS:
Only athletes, coaches, officials, and official meet staff are permitted on the
pool deck. All non-athletes on the pool
deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming
registration card will be removed from the pool deck, and will be subject to a
fine by New England Swimming.
SCORING: The meet will not be
scored.
AWARDS: Medals for individual
events 1st through 3rd place; custom ribbons 4th
through 8th place.
REFRESHMENTS: A concession stand will be in operation for
the duration of the meet.
MISCELLANEOUS:
PARKING: Parking is available on public streets where
parking is permitted and in the Academy Athletic Faculty parking lot behind
hockey rinks and Love Gymnasium.
Improperly parked cars will be ticketed and/or towed at owner's expense.
DIRECTIONS: From North or South: Route I-95 to Exit 2. At tolls take Route 101 West to
Portsmouth/Stratham exit 11 (Route 108).
Take left at end of ramp, following Route 108 South to T intersection,
turn right. At the bandstand in downtown
From East or West:
Route 101 to the Portsmouth/Stratham exit 11 (Route 108). Follow directions from Route 108 South above.
LODGING: The following hotels and
motels are in the area:
Ashworth Hotel,
Best Western Hearthside,
Exeter Inn,
The Inn of Hampton,
Lamies Inn & Tavern,
Governor Jeremiah Smith House Inn,