The 33rd Annual
Pioneer Valley Invitational
Smith College Dalton Pool, Northampton, MA
November 28-30, 2003
Sanctioned by NE Swimming #NE-03-66
Entry Cover Page (Adobe PDF)
Hy-Tek Events File for Team Manager
Results (Adobe PDF)
Hy-Tek CL2 File for Team Manager
Meet Director: Sherry Wingfield (sherbw@comcast.net, 413-584-7086)
Meet Referee: John Deady (bounce8787@cs.com, 413-527-4016)
Entry Chairperson: Ed Wingfield (wingfield.e@comcast.net, 413-586-1727)
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the control office. 8 & under 25 yard races will start from the blocks and finish with touch pads.
SITE: Smith College Dalton Pool is a 6-lane, 25-yard pool with seven-foot-wide lanes and non-turbulent lane lines, fully-automatic electronic timing with touchpads at the finish end of the pool with a full 6 lane electronic display. The finish end of the pool is 4 feet deep; the turn end of the pool is 13 feet deep. Spectator seating for 500. The pool is located inside the Ainsworth Gymnasium, College Lane, Northampton, MA 01060. Please enter through the main entrance on College Lane. Directions may be found later in this document.
COURSE: Short course yards (25 yards).
EVENTS and SESSIONS: See attached list.
ELIGIBILITY: All contestants must be 2003 or 2004 USA Swimming registered athletes. Please contact the New England Swimming Office for registration information. Disabled swimmer forms are available from the New England Swimming Office. New England Swimming Office: 20 Cleveland Road, Needham MA 02492, 781-449-0270, office@neswim.com.
ENTRY INFORMATION: Entries will be accepted on and after October 20, 2003. Entries received before October 20, 2003 will be considered received on October 20, 2003. Entries must be received no later than November 17, 2003. Make checks payable to “HRY Swim Team”. Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson: Ed Wingfield, 419 Burts Pit Road, Florence MA 01062. All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. All entries must include a completed and signed entry cover sheet and waiver. No deck entries will be accepted. No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at wingfield.e@comcast.net. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days of receipt of the email entry. If payment is received within four (4) days of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days after the email entry, the payment receipt date will be considered the date of entry.
ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.
ENTRY TIME UPATES: Entry times may be updated through November 24, 2003 at 6:00pm. Entry time updates should be sent via email to the entry chairperson at wingfield.e@comcast.net. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries: $3.50 for individual events. Non-electronic entries: $4.00 for individual events.
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. Meter times must be converted to yard times. Entries with “NO TIME” will be rejected.
ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have their entry fee returned within four days of being cut.
PROGRAMS: $2.00 per session.
ADMISSION: $1.00 per session.
WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes.
SHAVING: No shaving is permitted at the competition site.
RULES: 2003 USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.
DECK ACCSS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: Scoring is to 6 places. Individual: 7, 5, 4, 3, 2, 1.
AWARDS: Custom medals for the first three places in individual events and relays. Custom ribbons for 4th - 6th places. Individual high point scoring male and female will receive trophies as well as high point trophies for large teams (over 15 swimmers), and small teams (less than 15 swimmers).
FOOD: A concession stand will be in operation for the duration of the meet.
EQUIPMENT VENDOR: A swimming equipment vendor will be selling suits, goggles, and other accessories for the duration of the meet.
MISCELLANEOUS: Hampshire Regional YMCA Swim Team assumes no responsibility for lost or stolen property. No glass containers are permitted within the facility. Pets of any kind and smoking are not permitted within the facility.
PARKING: There is ample parking available in the parking lot adjacent to the Ainsworth Gymnasium.
DIRECTIONS: North and Southbound on I-91 take exit 18. Take left (north) on Rt. 5/10. Go straight to the center of Northampton. Turn left on Main St. (Rt.9) bear right up hill past Smith College. Turn left onto College Lane going down hill past pond. Bear right at the fork in the road. The pool is on the left at the bottom of the hill.
LODGING: The following hotels and motels are in the area:
The Autumn Inn, 259 Elm Street, Northampton, MA 01060, 413-584-7660 (0.7 miles from pool)
Best Western of Northampton, 117 Conz Street, Northampton, MA 01060, 413-586-1500 (1.3 miles from pool)
The Hotel Northampton, 36 King Street, Northampton, MA 01060, 413-584-3100 (0.8 miles from pool)
Clarion Hotel, 1 Atwood Dr. (exit 18 off I-91), Northampton,
MA 01060, 413-586-1211 (1.9 miles from pool)