YMCA OF THE NORTHSHORE SHARKS
Sterling Center YMCA, Beverly, MA
November 14-16, 2003
Sanctioned by NE Swimming #NE-03-59
Entry Cover Page (Adobe PDF)
Hy-Tek Events File for Team Manager
Results (Adobe PDF)
Hy-Tek CL2 file for Team Manager
Meet Director: Carol Meyer (meyercarol@hotmail.com, 978-927-3244)
Meet Referee: Jon Hurst (jhurst@retailersma.org, 978-921-2062)
Entry Chairperson: Carol Meyer (meyercarol@hotmail.com, 978-927-3244)
MEET FORMAT: The meet will be swum as timed-finals. Each session will be seeded by computer based on positive check-in at the beginning of each session. Coaches will receive a positive check-in sheet before each session, which must be returned no later than 30 minutes before the beginning of the session. Heat sheets will be posted around the pool deck. Coaches will be able to pick up heat sheets for each event at the timing table. The 500 freestyle will be swum fast-to-slow, alternating heats of women and men. Swimmers in the 500 freestyle must provide their own counters.
SITE: The Sterling Center YMCA Pool is an 8-lane, 25-yard pool with seven-foot-wide lanes and non-turbulent lane lines. Fully-automatic Colorado Time Systems electronic timing with touchpads at the finish end of the pool with electronic display. There are no touchpads at the turn end of the pool. Attached to the main pool is a warm-up/warm-down area that is approximately 42x20 feet in size. The finish end of the pool is 5 feet deep; the turn end of the pool is 3.5 feet deep. Spectator seating for 300. The pool is located inside the Sterling Center YMCA, Essex Street, Beverly, MA 001915. Please enter through the main entrance. Directions may be found later in this document.
COURSE: Short course yards (25 yards).
EVENTS and SESSIONS: See attached list.
ELIGIBILITY: All contestants must be either 2003 or 2004 USA Swimming registered athletes. Please contact the New England Swimming Office for registration information. Disabled swimmer forms are available from the New England Swimming Office. New England Swimming Office: 20 Cleveland Road, Needham MA 02492, 781-449-0270, office@neswim.com.
ENTRY INFORMATION: Entries will be accepted on and after October 3, 2003. Entries received before October 3, 2003 will be considered received on October 3, 2003. Entries must be received no later than November 3, 2003. Make checks payable to “YNS Swim Team”. Mail completed forms (including signed entry cover page and waiver) and payment to the entry chairperson: Carol Meyer, 68 Middlebury Lane, Beverly, MA 01915. All entries must be typed or printed legibly, and must use full names and registration numbers from USA Swimming registration. All entries must include a completed and signed entry cover sheet and waiver. No deck entries will be accepted. No refunds will be given for entries that are accepted, or for entries that are rejected due to improper entry.
ELECTRONIC ENTRIES: Electronic entries (such as from Hy-Tek Team Manager or other team management software) that are in CL2 or SD3/SDIF format may be emailed as an attachment to the entry chairperson at meyercarol@hotmail.com. Please check that your team name, address, and contact information are listed correctly in this file. For email entries, payment and hardcopy of the entry (including signed entry cover page and waiver) must be received within four (4) days of receipt of the email entry. If payment is received within four (4) days of the email entry, the email receipt date will be considered the date of entry. If payment is received more than four (4) days after the email entry, the payment receipt date will be considered the date of entry.
ENTRY LIMITS: Athletes may enter and swim in a maximum of 5 events per day.
ENTRY TIME UPATES: Entry times may be updated through Tuesday, November 11, 2003 at 4:00pm. No new entries will be accepted after the November 3, 2003 entry deadline. Entry time updates should be sent via email to the entry chairperson at meyercarol@hotmail.com. Entry time updates must be sent as Hy-Tek format CL2 files with updated times. (New entries will be automatically excluded.)
ENTRY FEES: Electronic entries: $3.50 for individual events. Non-electronic entries: $4.00 for individual events
ENTRY TIMES: All entries must be specified in short-course yard (25-yard pool) times. Meter times must be converted to yard times. Entries with “NO TIME” will be rejected.
ENTRY CUTS: Entry cuts, if necessary, will be made by the date of receipt. Teams will be notified that they have been accepted or cut from the meet within seven days of receipt of entry. If the meet becomes oversubscribed, a random selection of those entries received on the date the meet becomes oversubscribed will be conducted in accordance with New England Swimming guidelines. Teams that are cut from the meet will have their entry fee returned within four days of being cut.
25-YARD EVENTS: 25-yard events will start at the start end of the pool. Swimmers may dive in from the wall.
PROGRAMS: $5.00 for the meet.
ADMISSION: $1.00 per session.
WARMUPS: The pool will open for warm-ups one-hour before the beginning of each session. The pool will close five minutes before the beginning of each session. Teams will be assigned warm-up lanes after all entries are received. Diving will be prohibited during warm-ups except in specifically announced one-way sprint lanes. A warm-up/warm-down area will be available during the meet. There will be no diving in the warm-up/warm-down areas at any time.
SHAVING: There will be no shaving allowed anywhere in the swimming venue, including locker rooms, bathrooms and shower areas.
RULES: 2004 USA Swimming rules will govern all competition. Decisions by the meet referee will be final unless a written protest is lodged within 30 minutes of the heat swum.
DECK ACCESS: Only athletes, coaches, officials, and official meet staff are permitted on the pool deck. All non-athletes on the pool deck must display their USA Swimming registration card at all times. Individuals without their USA Swimming registration card will be removed from the pool deck, and will be subject to a fine by New England Swimming.
SCORING: The meet will not be scored.
AWARDS: Ribbons will be awarded to the top six finishers in each individual event. Heat ribbons awarded to first place 10 and under swimmers in each heat.
FOOD: A concession stand will be in operation for the duration of the meet.
MISCELLANEOUS: YMCA of the Northshore assumes no responsibility for lost or stolen property. No glass containers are permitted within the facility. Pets of any kind and smoking are not permitted within the facility. Swimmers attending without a coach must report directly to the meet referee. The Sterling Center YMCA is open to YMCA members during the meet. Any swimmer found using adult locker rooms or areas not designated for use during the meet will be removed for the remainder of the meet.
PARKING: There is on-site and off-site parking with shuttle service available.
DIRECTIONS: The Sterling Center YMCA is located at Essex Street, Beverly, MA 01915. From the north, take 128 South to exit 18. Take a right off the exit and proceed 1 mile. From the south, take 128 North to exit 18. Take a right at the end of the exit and proceed 1 mile. The Sterling Center is on the right.
LODGING: The following hotels and motels are in the area:
Comfort Inn, 50
Dayton Street Danvers, MA 978-777-1700
Quality Inn/Kings Grant Inn, Route 128 North, Danvers, MA 978-774-6800
Marriott Courtyard at Liberty Tree Mall, Independence Drive, Danvers 978-777-8630
Days Inn, 152 Endicott Street, Danvers 978-777-1030
Super 8 Motel, Route 1 North, Danvers 978-774-6500
Motel 6, Route 1 North, Danvers 978-774-8045
Sheraton Ferncroft, 50 Ferncroft Road (Rte 1 South), Danvers 978-777-2500
Lakeview Motorlodge, 5 Lakeview Ave&Rte1A, Beverly 978-922-7535